SEPTODONT - Project Coordinator

Typically supporting 2-3 Project Managers and 2-5 projects.Delivery of timely and accurate project documentation, and reporting on department metrics.Manages project administrative activities from specification to turnover, for processes and equipment, outside of routine production, for a variety of projects including: new BD, product development, contract manufacturing, tech transfer, product launches, process improvements, inter-site harmonization, manufacturing compliance, alt supplier sourcing and qualification.Supports Project Managers in developing, maintaining and monitoring project plans, action logs, project schedules, work hours, budgets, and expenses, using appropriate tools, and coordinating and managing documentation, internal files, records, and shipments.Documents and follows up on actions and decisions from project team meetings, steering team meetings, etc.Responsible to the PMs for the execution of assigned tasks.Assists PMs with validating, reconciling, and correcting (as required) project team actual hours, purchases, invoicing, change orders, shipments and receipts, etc.Assists Director of PM with preparing department metrics. Represents PM group at various committees and teams meetings. Leads weekly PM team meetings re. metrics, training requirements, social events, EHS updates, etc.Monitors project progress and creates project status reports for project managers and stakeholders, as required.Assists PM with the preparation of change orders, associated worksheets (showing cost build up) for active projects.Initiates invoicing process for projects and change orders based on contractual milestones and payment terms for any contract manufacturing or contract development projects, and tracks payment of same.Assists with assessing project risks; maintains Risk Register and progress to associated mitigations; provides solutions, as applicable.Schedules stakeholder meetings and facilitates communication, including preparation and distribution of standard reports (agenda, minutes etc.)Assists PM and BD with the preparation of proposals, and coordinates approval process.Attends and leads meetings with Clients (for external projects), project teams, and key stakeholders during PM’s absence, as delegated, keeping assigned projects on track.Assists PM with project closure or termination activities, completing appropriate tasks including approval and archiving of final documentation, disposing of waste, expired, or surplus materials, reconciling financials, closing time tracking, etc.Participates in PM improvement initiatives.  Assists with the maintenance and improvement of standard PM office (PMO) tools, templates, and website. Executes work in a way that is compliant with GMP, EHS, and other company policies and procedures, following regulatory guidance, safety rules and regulations, standard business practices, and at all times embodying the company Mission, Vision and Values.